Top benefits of using a student information system

Top benefits of using a student information system

Student Information Systems (SIS) is software that helps institutions manage, maintain, process, and compile large piles of student information to keep track of students’ attendance and grades and provide the right mentorship and feedback.

SIS systems come with high safety and permissions which makes them a reliable tool to use. With the rising number of enrollments in institutions, it is difficult for administrators to maintain this data manually.

As a result, institutions are moving towards using updated student information systems that help them to perform such operations efficiently. 

Unforeseen events like Covid-19 forced institutions to shift to SIS, taking all the classes and admission process online. UNESCO estimated about 1.5 billion students were made to learn remotely. It leads to the expansion of the use of technology in education. Student information systems seem to have a vital part in the industry’s future.

Keep on reading to know about features of SIS that make it beneficial for enormous institutions.

Benefits of using student information systems

Efficient utilization of resources: SIS are automated systems, the whole process takes place online, saving millions of papers and the cost of maintaining them. These systems free up the time of your staff. They can take up more extensive work in this spare time. SIS systems are generally easy to work with, and the administrators do not have to undergo excessive training to learn them. 

Without SIS, the administrators used to fill in the same data multiple times for several purposes like transportation, library, hostel facilities, admission, and examination fee collection. At the time of admission, Student admission management systems must be used that stores the information once and syncs it across different modules so that the administrators do not need to enter the data manually repeatedly. 

The easy application process for overseas students: Most pioneer institutions receive applications from students around the globe. The application process through student information systems helps them submit the admission forms without coming to the institution and keep track of the applications easily. It saves a lot of money for overseas students. Due to such an efficient system, colleges receive high applications from overseas students, which leads to a diverse environment, implying better learning outcomes for all students. 

Centralized database: SIS maintains all student records like exam grades, TCs, certificates, attendance reports, timetables, and medical history at a centralized place. It provides easy access to all information for teachers without them nudging through different sorts of files. It improves the productivity of the staff. 

Improved analysis of students’ progress: Most of the student information management systems not only manage, organize, and analyze students’ data but also represent this information in interactive AI-powered analytics dashboards. These reports can be used by teachers to assess student’s performance and provide constructive feedback to them. Teachers can pinpoint topics in which students lag and impart more assistance to such students. It leads to fostering stronger relationships between students and teachers. 

Teachers can also share these dashboards with parents so that parents can also provide better assistance to their children. Student information management systems help to keep track of students’ progress and provide a healthy learning environment. 

Highly secure: cloud-based student information systems are highly secure. Student information stored in hard copies is highly accessible to anyone and could be misused. Most of the SIS is role-based that is, the amount of information available depends upon the post of the staff. Hence, a student’s private information is not available to all but only to a few specific people. It makes misuse of personal data less prominent and ensures high security. 

SIS systems automatically update security at regular intervals leading to minimal chances of hacking by intruders.

Updates and backups:  if hard copies get ruined, information cannot get retrieved back while the SIS system automatically updates at regular intervals and keeps multiple backups. Hence, crucial information is never lost under student information systems. 

These are the top benefits of student information systems. They are undoubtedly better than the traditionally used methods of storing students’ information. They are more efficient, more secure, and reliable, ease application processes, provide better utilization of time and resources, and have multiple backups and updates.

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